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Buying Capital Equipment on a PCard

When using a Purchasing Card to buy capital equipment (equipment with a cost greater than $5,000) the following information must be provided in the comments section of Concur:

  • Manufacturer's name, serial number and model number;
  • Acquisition date or date received;
  • Location of equipment;
  • Unit acquisition cost (if not clearly identified);
  • Name of department taking ownership.

A copy of the transaction receipt must be sent to finance.equipmentInventory@ohio.edu, within five business days of receiving the item. The Pcard transaction reference number must be noted on the receipt.  Refer to Policy 19.054, "Equipment Inventory Control鈥� and Policy 55.074, 鈥淧urchasing Card鈥� for more detail.

If non-capital equipment is purchased and the total transaction amount is greater than $5,000, please write a brief description of items purchased and the cost breakdown in the notes section for clarity.